Introduction
A paragraph with three citations looks well supported. Checking it takes a few minutes when the checks are done in a fixed order, and the result is often a shorter and more accurate paragraph.
This walkthrough follows one such check from start to finish. The paragraph, its three sources, the authors' names, and every figure in it were invented for this exercise. None of them refers to a real study, and nothing here is evidence about remote work.
The Starting Point
Daniel manages a department and is writing a short proposal to let his team work from home two days a week. He asks an AI assistant for a paragraph on remote work and productivity, with sources. This is what he gets.
Remote work raises productivity. A two-year study of 800 call-center employees found that those working from home completed 9 percent more calls than their office-based colleagues (Halvorsen and Adeyemi 2021). A national survey found that 82 percent of managers saw output rise after their teams went remote (Brightwater Institute 2022). Remote workers are also far less likely to quit, with turnover falling by half (Marchetti 2020).
The paragraph is fluent, specific, and exactly what he hoped to read. The proposal will go to his director, who may act on it.
Walking Through the Check
Step 1: List the checkable claims and mark the ones the paragraph depends on
Daniel goes through the paragraph sentence by sentence and lists what could be looked up.
- Remote work raises productivity.
- A two-year study of 800 call-center employees found 9 percent more calls completed at home (Halvorsen and Adeyemi 2021).
- A national survey found 82 percent of managers saw output rise (Brightwater Institute 2022).
- Turnover fell by half among remote workers (Marchetti 2020).
Claim 1 is the conclusion, and it rests on the other three. Claims 2, 3, and 4 each carry a citation and a number, so all three need checking. He marks claims 3 and 4 as the ones his proposal leans on most, since his director cares about managers' experience and about staff leaving.
Step 2: Search for each source by title and author outside the conversation
He doesn't ask the assistant whether the sources are real. He opens a browser and searches for each one by its authors and by the title the assistant gave.
- Halvorsen and Adeyemi 2021. A search finds the article on a journal's website, with the same authors, year, and title.
- Brightwater Institute 2022. A search finds the survey report on the institute's own site.
- Marchetti 2020. A search for the title returns nothing. He tries the journal the assistant named and looks through its contents for 2020. No such article appears. A researcher called Marchetti does publish in a nearby field, on a different subject, which may be why the name seemed believable. He searches a library catalog as well and finds nothing.
Two sources exist. One can't be found.
Step 3: For the sources that exist, find the passage that supports the claim
Finding a source is half the check. Daniel now opens each one and looks for the specific claim.
In the Halvorsen and Adeyemi article, the summary on the first page reports a two-year study of 800 call-center employees at one company, with home-based staff completing 9 percent more calls. The figure, the unit, and what it counts all match. He also notes a detail the paragraph left out: the study covered a single company and a single kind of work.
In the Brightwater report, he searches for "82." The figure is there, and the sentence around it reads differently from the paragraph. The report says 82 percent of managers reported that output "stayed the same or rose." A table on the next page breaks this down. Only 31 percent said output rose. The other 51 percent said it stayed the same.
Step 4: Record a verdict for each
He writes one line per source.
| Source | Verdict | Note |
|---|
| Halvorsen and Adeyemi 2021 | Confirmed | Figure matches. One company, call-center work only |
| Brightwater Institute 2022 | Misdescribed | 82 percent said "stayed the same or rose." 31 percent said it rose |
| Marchetti 2020 | Not found | No trace by title, in the journal's 2020 contents, or in a library catalog |
The claim about turnover is now unverified. It might be true, and a real study might support it. Daniel has no source for it, so he can't present it as established.
Step 5: Rewrite the paragraph using only what was confirmed
He rewrites each sentence to say what its source supports and no more. The opening claim has to change too, because the evidence beneath it is now thinner than it looked.
Key Considerations
The verdict words are Daniel's working labels. "Confirmed" means he found the source and the passage. "Misdescribed" means the source is real and says something different. "Not found" means he couldn't trace the source, which is weaker than proving it doesn't exist.
The common mistake is to stop once a source is found to exist. If Daniel had stopped after Step 2, the Brightwater survey would have passed, and his proposal would have told his director that 82 percent of managers saw output rise. A study of 636 chatbot-generated citations found that many of the references that did exist still contained errors, alongside the ones that were invented outright (Walters and Wilder 2023). Existence and accuracy are separate checks.
Daniel also did all of his checking outside the conversation. Research on how professional fact checkers work found that they judge a source by leaving it and seeing what other sources say, and that this is faster and more accurate than studying the source itself (Wineburg and McGrew 2019). The assistant's paragraph can't vouch for its own citations.
Summary
Daniel listed the claims, searched for each source, read the passages, recorded three verdicts, and rewrote the paragraph. The original and rewritten versions are set side by side below.
| Original sentence | Rewritten sentence | Verdict behind the change |
|---|
| Remote work raises productivity. | The evidence I could confirm on remote work and productivity is limited and mixed. | Rests on the three claims below, of which one was confirmed |
| A two-year study of 800 call-center employees found that those working from home completed 9 percent more calls than their office-based colleagues (Halvorsen and Adeyemi 2021). | A two-year study of 800 call-center employees at one company found that those working from home completed 9 percent more calls than their office-based colleagues (Halvorsen and Adeyemi 2021). | Confirmed. "At one company" added from the source |
| A national survey found that 82 percent of managers saw output rise after their teams went remote (Brightwater Institute 2022). | In a national survey, 31 percent of managers said output rose after their teams went remote, and a further 51 percent said it stayed the same (Brightwater Institute 2022). | Misdescribed. Figures corrected from the report's table |
| Remote workers are also far less likely to quit, with turnover falling by half (Marchetti 2020). | (Removed.) | Not found. The claim is unverified |
The rewritten paragraph: The evidence I could confirm on remote work and productivity is limited and mixed. A two-year study of 800 call-center employees at one company found that those working from home completed 9 percent more calls than their office-based colleagues (Halvorsen and Adeyemi 2021). In a national survey, 31 percent of managers said output rose after their teams went remote, and a further 51 percent said it stayed the same (Brightwater Institute 2022).
- The paragraph is shorter and makes a weaker case. That is the accurate result of the check, and Daniel's director can now rely on every sentence in it.
- The turnover claim is gone from the paragraph. If Daniel wants it back, he needs to find a real source for it.
References
- Walters, William H., and Esther Isabelle Wilder. 2023. "Fabrication and Errors in the Bibliographic Citations Generated by ChatGPT." Scientific Reports 13: 14045.
- Wineburg, Sam, and Sarah McGrew. 2019. "Lateral Reading and the Nature of Expertise: Reading Less and Learning More When Evaluating Digital Information." Teachers College Record 121 (11): 1–40.